Executive Administrator

Executive Administrator

Location: Headquarters Office in Bismarck, ND

Delta Waterfowl is The Duck Hunters Organization, a leading conservation group founded in 1911. We work to produce ducks through intensive management programs and conservation of breeding duck habitat. Delta conducts vital waterfowl research and promotes and protects the continuing tradition of waterfowl hunting in North America.

Our Mission is to produce ducks and secure the future of waterfowl hunting.

Our Vision is abundant waterfowl and endless opportunities for hunters.

Delta’s international headquarters is located in Bismarck, North Dakota. Currently, our dedicated team consists of almost 100 employees, of which about half work within our headquarters office and the other half work remotely throughout the US and Canada. Our organization has experienced tremendous growth over the last few years and this is expected to continue. This is an exciting time for Delta as we look to the future, and we are looking for talented and skilled individuals who have a passion to perform meaningful work to join our team!

POSITION SUMMARY

The position provides senior level administrative support to the executive leadership team and Board of Directors in a timely and confidential manner, as well as performs a variety of general administrative office duties while ensuring the information is kept in a secure and confidential manner.

ESSENTIAL FUNCTIONS

1. Perform a wide variety of complex administrative functions, such as writing and editing emails, drafting memos, and preparing communications on behalf of the executive leadership team in a timely manner.
2. Prepare for and provide administrative support for all board meetings, which includes the creation and distribution of meeting agendas, packets, presentations, and meeting minutes. This also includes the set-up and management of meetings conducted remotely.
3. Prepare, respond to, and send a variety of official correspondence, professional letters, internal communications, and other information as directed.
4. Facilitate all board recognition including active and retiring board members.
5. Administrate the Delta alumni program and the Ambassador’s Circle as directed.
6. Maintain comprehensive and accurate business records, documents, files, and reports, including research publications and donor files.
7. Coordinate and schedule travel, meetings, and other appointments.
8. Document paid leave use and monthly credit card reconciliations for the executive team.
9. Plan and prepare for a variety of social events for the executive team and board.
10. Other duties as assigned.
    

REQUIRED QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. At least five years of successful professional experience in executive administrative positions.
2. Above average oral and written communication skills.
3. Ability to practice a high level of discretion and confidentiality, and stay calm and on-task at all times.
4. Must work well with the general public and in a team environment.
5. Must be organized and able to prioritize responsibilities in a fast paced environment.
6. Problem solving skills and ability to respond to change.
7. Strong analytical skills, ability to work independently, and strong working knowledge of Microsoft Office applications, including PowerPoint, and other software.
8. Ability to travel to attend meetings, events, etc. that occur approximately three times per year.

For more information about the position, please contact Whittlee LaMontagne at 701-222-8857 or wlamontagne@deltawaterfowl.org.

APPLICATION PROCEDURES

Please submit the following documents to jobs@deltawaterfowl.org together in one PDF.

• Cover letter
• Resume
• Three professional references

Delta Waterfowl Foundation is proud to be an equal opportunity employer.

https://deltawaterfowl.org/exe...