10 Tips for Better Business Writing

Posted: April 02, 2013

[caption id="attachment_11258" align="alignright"]© Minerva Studio - Fotolia.com[/caption]Any type of writing can be challenging at times, but it seems that writing for business presents challenges more often. To make your business writing the best it can be and as effective as possible, follow these pointers.

Writing in a business environment is an activity with associated norms, challenges, and opportunities. Keep the following points in mind as you craft communication in the context of a company or an organization.

1. Clarity
Be clear. Clarity is the primary goal of all communication, and in business writing, the degree of transparency in one’s message can determine whether one succeeds or fails in a venture, whether you’re transmitting a report or closing a deal. State the intention of your message, provide the necessary details, and request the precise response you need or want.

2. Active Voice
Employ active construction (subject-verb-object). “This report was sent to me by John Smith” is not wrong, and it’s probably the best choice if you want to distinguish one report from another, but consider whether “John Smith” should be the subject of the sentence; the active syntax is more vigorous, and usually more appropriate.

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