POSITION TITLE: Event Marketing and Operations Manager
REPORTS TO: Director of Events
SUMMARY
The Event Marketing and Operations Manager will play a key role in elevating USA
Archery’s national events through strategic marketing, high-quality execution, and
exceptional participant experience. This position is responsible for planning and managing
logistics for USA Archery’s national tournaments and sanctioned events, while leading
integrated marketing and communications strategies that promote participation, visibility,
and brand consistency.
Working collaboratively across departments, the Manager ensures events reflect USA
Archery’s mission, deliver operational excellence, and engage athletes, fans, partners, and
host communities. Key areas of focus include event logistics and vendor management, onsite operations, digital and on-site marketing activations, sponsorship fulfillment, and datadriven evaluation to enhance event reach and impact.
ESSENTIAL FUNCTIONS
Duties include, but are not limited to the following:
• Develops marketing plans for event ecosystem to include: signage, venue
dressing, music and entertainment, and other on-site activations or special events.
• Coordinates event prize checks, event and program awards and manages awards
ceremonies.
• Negotiates event logistics and services agreements to include medical, security,
hotel accommodations, meal catering, and equipment rentals (e.g., tents, trailers,
forklift, portable restrooms, golf carts) and coordinates onsite set up.
• Supports onsite daily event operations and serves as point of contact for event
customer service.
• Schedules pre-event meetings with Local Organizing Committees (LOCs) and
USAA staff to plan all components of event operations and staffing.
• Solicits digital advertisement sales and provides event information for timely use in
USAA event programs and magazines, social media, website, newsletters and
other promotional campaigns to maximize event participation and fan engagement.
• Coordinates travel arrangements and meals for event staff and contractors in
alignment with event-specific needs and budgetary guidelines and provides event
schedule for internal operations.
• Solicits and manages vendor participation and on-site logistics (e.g.,
merchandising, equipment, food and other vendors).
• Collaborates with LOCs to prepare materials and supplies for athlete registration
bags, special events and CVB engagement.
• Ensures timely and accurate communications are provided to coaches and athletes
regarding event registration deadlines and other key updates.
• Manages volunteer logistics including t-shirt distribution, check-in, role assignments
and credentialing, ensuring adherence to the Athlete Safety Procedures for Event
Organizers.
• Manages the planning, coordination and placement of sponsor and event signage
and other onsite or digital marketing activations.
• Ensures compliance with MAAPP (Minor Athlete Abuse Prevention Policy) by
managing the USAA Event Personnel Tracking Tool for each event, posts MAAPP
guidelines at events, and coordinates the ordering and distribution of event
credentials for athletes, coaches, and others.
• Collects and reviews expense reimbursement submissions from contractors and
submits for final approval within 30 days post-event.
OTHER DUTIES
• Assists in the development and management of the USAA budgets, policies and
procedures
• Fields general email phone inquiries
• Attends required USAA staff meetings
• Works cross functionally with USAA marketing and communications staff
• Other duties as assigned
TOOLS/EQUIPMENT:
• Standard office equipment
• Able to assist with all aspects of outdoor target event set-up and tear down.
Includes lifting 50-75 lbs.
WORK LOCATION AND TRAVEL:
• Colorado Springs office location preferred, but remote location optional for right
candidate
• Travel to national events (peak event time April to October)
MINIMUM QUALIFICATIONS
• Associate’s degree in Event Management, Event Marketing, Sports Management,
Hospitality, Business Administration, and/or a related field (or equivalent work
experience).
• 2+ years’ experience in event marketing and coordination, logistics, or operations
support.
• Strong organizational and time-management skills with the ability to manage
multiple priorities.
• Excellent communication and interpersonal skills for working with staff, volunteers,
and vendors.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Adobe Suite, Canva
preferred and/or comfort with learning event management and other software or
tools.
• Ability to travel and work flexible hours, including weekends, evenings and
holidays, as required for events.
• Demonstrated ability to work both independently and collaboratively in a team
setting.
POSITION REPORTS TO: Director of Events
COMPENSATION: $50,000 to 60,000. This position is exempt.
ELIGIBLE FOR ANNUAL BONUS: Yes – At the discretion of CEO
BENEFITS
• Paid Vacation
• Paid Sick Leave
• Paid Time Off
• Employer contribution toward Medical, Dental, and Vision insurance coverage
• Employer paid Basic Life Insurance and AD and D ($100,000 coverage), 60%
Short-Term and Long-Term Disability
• Health Care and Childcare Flexible Spending Account
• Health Savings Account if enrolled in certain high deductible medicals plans
• Simple IRA with employer match up to 3% salary of salary
• Eligible to enroll in other supplemental/voluntary coverage
APPLICATION PROCESS:
Send Cover Letter and Resume to:
Email: careers@usarchery.org
Deadline for Resume Submission: November 30th, 2025
USAA does not discriminate on the basis of race, religion, national origin, gender,
sexual orientation, age, handicap, or veteran status. All qualified applicants will be
given equal opportunity. Selection decisions are based on job-related factors.
https://www.usarchery.org/reso...